SAffice
DESCRIPTION:
Due to the Covid-19 pandemic, as well as the gradually reduced
sense of consciousness and pandemic fatigue, millions of workers
in Hong Kong have been forced to join the working-from-home(WFH)
or AB team experiences. Therefore, through SAffice, you can have
face ID check-in when you are WFH, avoiding sending daily email
or form; you are tracked with our face mask and social distance
detection so that all employees are secured, and it can remind
and promote the avoidance of direct contact; you can know the
latest virus news and intimate hygiene tips conveniently using
our chatbot; managers can easily access to check-in information
of staff; E-documents can be shared and signed under our
E-signature functions to avoid direct contact and facilitate
staff who are not proficient in computer skill!
Overall, we aim to develop a user-friendly web application with
our thoughtful user interface design that can be integrated or
merged with other facility management system in the smart city
blue plan. While the purpose of developing science and technology
is to serve humankind, our design considers all the range of
workers, from managers to staff, from IT experts to people who
cannot catch up with the skyrocketing technology (novice).
TEAM
KWOK Ho Hin Jerry
LEUNG Hiu Lam Kessie
LIU Kaiyuan Angela
PANG Ching Christie
TOOLS USED
iPad Procreate
Figma
Adobe XD, PS
Adobe Premier Pro
AWS
Github
Visual Studio
Python, reactJS
TIMELINE
48 Hours
30 - 31 Jan 2021
MY ROLE
Leader
Script
Presentation
Video Narration
Techiques
Usability testing
Interaction design
Frontend Design
Empathize and Problem
These problems are concluded from our observation during placement：Pandemic Fatigue
- Pandemic has influenced the world for a year and the situation is changing and unpredictable
- People fatigue from hygiene habits such as indirect contact and keep distance with masks
- Hygiene Awareness reduced when time gone by
Workplace Safety (Employees)
- A lot of companies start work-from-home or AB tem shift due to the pandemic
- Most emplyees are requested to submit day-to-day email of form submission to confirm the attendence
- Passing physical documents are another direct cause of infection with contact
Skills and Technical Issues
- There may be staffs unfamiliar /not proficient in computer skills
- From our experiences, some staffs may not familiar with the operation of E-signature system
- Informal E-signature may make the staffs back to office again and again
Communication and Management Issues
- Confirmation of check-in time among managers and staff create inconvenience and loans of email trashes
- Most check-in system is not personalized and user friendly
- A single document mat require multiple signing, which is not ease in use during wfh
Solutions We Provide
Our project started in Jan 2021, when the epidemic affects us badly. Based on the problem statement, we developed aSmart + SAfe + oFFICE + serVICE solution. Our goal is to develop a smart office system that can serve for all workers in the smart city development under COVID-19 situation.
Most importantly, we target on all workers from manager-level, staff, to novices who are not yet ready to e-service
Within this 48-hours challenge, we used Adobe XD to create a workflow and confirm features. It takes ~ 5hours.
After that, we set up our architecture structure map to facilitate our backend optimization.
Due to the time limitation, we can just go through our resource allocation considerations in technology. Considering the privacy issue, that cloud may allow AWS to view our faces. We may make some rules as terms of use to guarantee the privacy issue. We can also consider encryption of data when it comes to a real application in companies. Yet, as shown on the right, the use of serverless architecture can greatly reduce the cost for scaling and balancing by AWS for all the API gateway and lambda functions. Hence, cloud is pay as you go, which save some cost for companies as well.
In sum, this server-less design make good use of Cloud and DynanoDB (database). Our data storage is S3 where check-in information used rekognition and tensorflow.js. Hence, the pre-trained model is provided by coco-ssd.
Demonstration
Please check GitHub for the application. The following demonstration presents the workflow once you download our application.
Reflection
Overall, we aim to develop a user-friendly web application with our thoughtful user interface design that can be integrated or merged with other FMS in the smart city blue plan. While the purpose of developing technology is to serve humankind, our design considers all the range of workers.
Our project has 5 functions to tackle with 4 problems. This is a piece in Cityhack 2021, which we are honoured to be awarded as second runner-up. Yet, due to the time limitation, we have three improvements and reflections on the project.
- We would like to create a real implementation in E-signature service
- An expansion of chatbot to a chat room
- Better user profiles database handling